Map field actions to proposed time entries and project activities.
Field operations / Crew time and field evidence
Solar crew time and field evidence tracking
Build an auditable link between field activity and project cost while preserving manager review and workforce privacy.
Record
01Field visit
02Activity event
03Timesheet
04Media asset
Current reviewRecord travel, arrival, and work events
Configured during assessment- 01Record travel, arrival, and work eventsCurrent decision
- 02Attach required field evidenceNext controlled handoff
- 03Prepare project time allocationNext controlled handoff
- 04Review and correct exceptionsNext controlled handoff
Why this workflow breaks
Arrival, attendance, travel, productive work, overtime, and payroll answer different questions. Treating every timestamp as billable project labor creates disputed costs, while unstructured photos cannot prove which visit or task they support.
Solar1 starts by documenting the decisions and failure paths. Configuration follows only after the operating boundary is understood.
Workflow sequence
Keep the handoff visible from first review to accepted outcome.
- 01Record travel, arrival, and work events
- 02Attach required field evidence
- 03Prepare project time allocation
- 04Review and correct exceptions
- 05Approve records for costing and workforce processes
What to configure
Specific controls, qualified by implementation.
Configure supervisor review, correction, and approval of labor allocation.
Link media and findings to the correct visit, checklist, issue, and site.
Reconcile field activity with attendance and payroll under approved rules.
Assessment output
A shared definition of the records, owners, and acceptance checks.
Records in scope
- Field visit
- Activity event
- Timesheet
- Media asset
- Labor reconciliation
Roles in the decision
- Crew lead
- Field supervisor
- Payroll or finance reviewer
Checks before rollout
- Define which events propose or confirm time.
- Set media retention and permission rules.
- Document reconciliation between attendance, project cost, and payroll.
Questions to settle
Questions to settle before configuring crew time and field evidence.
Does checking in create a timesheet entry?+
That depends on the approved policy; check-in evidence and project labor should remain distinguishable and reviewable.
Can managers correct field time?+
A correction process can preserve the original event, reason, approver, and resulting allocation.
How are photos tied to the job?+
Media can be classified against the site, visit, checklist, issue, equipment item, or completion decision with a defined permission scope.
Next step